Trusted Services > Document Scanning & Digitization

Document Scanning & Digitization Services for Mexico and LATAM

Convert physical or paper documents into digital files with specialized technology and certified processes.

Digitization of documents (all types and sizes), sensitive documents, historical documents, digitization of plans or books, dead file, specialization in digitization of files, contracts, accounting information, among others.

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Digitalización de documentos

Convierte tus documentos físicos en archivos digitales

Solución ágil, confiable y eficaz para migrar datos

Beneficios de la digitalización de documentos

Firma digital

Crea flujos de firma digital (autógrafa o avanzada) con validez legal de forma fácil y segura. Con personalización, formularios, bandeja, directorio y 10+ funciones ilimitadas (organizaciones, carpetas, firmas, firmantes, observadores y formularios).

Verificación de identidad

Verifica la identidad de tus clientes con ID Scan (OCR del 99.9%), ID Check, ID Face (Liveness Test) y Cruce con INE / RENAPO. Con Inteligencia Artificial. Asegúrate que la persona sea quien dice ser.

Background check

Verifica los antecedentes de cualquier persona en México (identidad, crediticios, laborales, financieros, judiciales y listas negras) en un solo clic de más de 100+ registros públicos de México y el mundo. Conoce más a la persona y evita fraudes.

Certificación digital

Certifica cualquier mensaje de datos o documento y obtén su Constancia de Conservación de Mensajes de Datos y Sello Digital de Tiempo de acuerdo con la NOM-151. Con Blockchain Timestamps y Huella de Auditoría. Protege tus acuerdos a prueba de manipulaciones.

Crea flujos de firma digital (autógrafa o avanzada) con validez legal de forma fácil y segura. Con personalización, formularios, WhatsApp onboarding, bandeja, directorio y 10+ funciones ilimitadas. Acelera tus onboardings y mejora la experiencia con tus clientes.

Verifica la identidad de tus clientes con ID Scan (OCR del 99.9%), ID Check, ID Face (Liveness Test) y Cruce con INE / RENAPO. Con Inteligencia Artificial. Asegúrate que la persona sea quien dice ser.

Verifica los antecedentes de cualquier persona en México (identidad, crediticios, laborales, financieros, judiciales y listas negras) en un solo clic de más de 100+ registros públicos de México y el mundo. Conoce más a la persona y evita fraudes.

Convert your documents into digital with security and accessibility

Microfilm Conversion

Microfilm to Digital conversion with high quality, compatibility and accessibility

The Importance of Microfilm to Digital Conversion

The conversion of microfilm to digital format is of great importance for three fundamental reasons. Firstly, it facilitates access to information, since searching for images through microfiche or film readers can be tedious and slow, especially when frequent consultation is required.

Secondly, there is a difficulty in supporting the materials on microfilm. Currently, the creation of new microfilms and the number of companies that provide support for readers of this format have decreased. The cost of maintaining or purchasing a microfiche or film reader is often higher than the investment required to convert the information to digital files.

Lastly, microfilm deterioration is a concern, as it tends to lose quality over time if not stored in proper conditions. Mishandling of this material can render the images unreadable and, in the worst cases, the information they contain is completely lost.

Microfilm Conversion Services

Use the highest optical resolution (dpi) in the industry.
Perform a simultaneous scan in bitonal/grayscale mode.
Convert to a wide variety of electronic image formats, including TIFF (G3, G4), JPG, PDF, PDF/A, and JPEG2000.
Continuously scan each roll or card to guarantee 100% image capture.
Identify, measure and separate each image into individual files to ensure extraction of the smallest details.
Provide indexing by tab/roll or by document.
Carry out an OCR process to facilitate the search for content in the processed files.
Be compatible with any content management system.

Microfilm Conversion Service Guarantee

Microfilm conversion service will save you significant time and money. It has extensive experience in processing millions of images from microfilm, which allows us to offer the best solution in terms of conversion.

Electronic Microfilming

Backups digital documents to analog formats and guarantees the preservation of information

Conservation of information guaranteed

Quickly back up digital documents in an analog format, such as 100- or 215-foot rolls of 16-millimeter film. Ensure the preservation of information in a physical storage medium that allows you to save large amounts of images in a small space, preserving the original quality of the documents for up to 100 years and at a low cost.

Types of Digitization of Information

Scanning services for documents of all types and sizes with OCR

Digitization of documents and plans

Mass digitization of documents of all sizes, such as letters, official documents and double letter, as well as special sizes such as vouchers, checks, tickets, tickets, and more. We are also specialists in the digitization of architectural, industrial, electrical and other types of plans.

Digitization of books, photographs, heritage, historical and cultural

Specialized technology for the digitalization of books and cultural heritage, guaranteeing the preservation of historical and valuable documents. In the book digitization processes, advanced equipment is used that opens the books at an angle of 90°, avoiding damage or loss of pages. The photographs that are generated have a sharp image quality, with a resolution of 600 to 1,200 dpi.

OCR Services - Optical Character Recognition

Optical Character Recognition Services (OCR, Optical Character Recognition). Extract and process images from information from texts and tables. With procedures that include saving scanned images of documents and books in text format, without the need for manual capture in a text editor.

TLA – Legally Authorized Third Parties

Digitize documents through a Legally Authorized Third Party (TLA) accredited by the Ministry of Economy of the Mexican Government

Public Registries, Notaries and Public Brokerages

Public records

Registry entries in Public Registries of Property, Commerce and Agrarian.

Notaries and Public Brokers

Public Brokerage Archives.
General Archive of Notaries.
General Archive of Public Brokerage.
Checkbooks.
Notarial protocol.

Government, Legislative and Judicial Sector

Government

Credit, purchase/sale, mortgage, human and administrative resources contracts.
Customer files.
Notifications to authorities.
Document management.
Records of tenders, contests and awards.

Legislative

Minutes.
Debate journal.
Legislative gazettes.

Judicial

Digitization of Records.
Judicial Archive.
Cases of study and account secretaries.

Leasing and Factoring

Digitization of files.
Forms.
Notifications to authorities.

Universities and Schools

Records of students, teachers and staff.
History and academic documentation.
Administrative documentation.

Financial Sector, Insurance and Health

Financial

Credit, purchase/sale, mortgage, and labor contracts.
Customer files.
Notices from authorities.
Document management.

Insurers

Contracts and policies.
Identity verification files.
Information or claims files.

Health

Medical records (images and text).

All trusted services in one place

CINCEL is much more than Digitization of Documents

Digital Signature

Create digital signature flows (autograph or advanced) with legal binding for Mexico and LATAM, in an easy and secure way. With customization, forms, WhatsApp Onboarding, inbox, directory and unlimited 10+ features. Speed up your onboardings and improve the experience with your clients.

Identity Verification

Verify the identity of your clients with ID Scan (OCR of 99.9%), ID Check, ID Face (Liveness Test) and Crossing data with INE / RENAPO. With Artificial Intelligence. Make sure the person is who they say they are.

Background Check

Check de background of any person in Mexico (identity, credit, employment, financial, judicial and black lists) in a single click from more than 100+ public records in Mexico and the world. Know more about the person and avoid fraud.

Legal Timestamps

Certify according with the Mexican regulation NOM-151 any data message or document and obtain its Data Message Conservation Certificate and Digital Timestamp. With Blockchain Timestamps and Audit Footprint. Tamper-proof your agreements.

Leader

CINCEL is considered a leader by Gartner and G2 brands

Testimonials

1,500+ companies have implemented CINCEL

"The platform is very easy to use. The multiple tools available have allowed us to create a more personalized experience. As a Fintech in a newly regulated environment, sensitive customer data such as investment agreements must be treated and stored in accordance with our standards. The CINCEL team took all the necessary measures to ensure that we could trust them for our operation while complying with current law in Mexico, with other international standards and norms."

"The digital signature experience is simple and powerful. You don't need to be an expert or know the subject to be able to sign a document. In addition to having all the necessary legal compliance for Mexico."

"CINCEL is for us a strategic ally that adds value to our proposals by having advanced technology that meets the requirements of our clients in LATAM. CINCEL always takes into account the legal compliance of the documents without stopping to seek that the end user has the best possible experience".

"The experience with CINCEL has been most pleasant, the commercial team is always attentive and supporting in all aspects necessary for the adoption of the tool, the legal team has helped us clarify doubts regarding the legality of the firms in Mexico and strengthen this practice both internally and with customers and suppliers."

"It is very easy to integrate thanks to its API, with which we can integrate the autograph signature and Mexican advanced electronic signature (e.firma of SAT) so that the customer or user experience is extraordinary."

"Easy to use from the registry, it also complies with the Mexican standard NOM-151-SCFI-2016, which is mandatory for any electronic document that has legal validity in front of the courts. They also have other functionalities that allow speeding up procedures inside and outside the organization such as work, commercial, human and legal resources contracts."

"It is easy to use because it does not require special technical knowledge. It is intuitive. It has several document management options. You can easily organize your documents"

Get a Free Demo

Send us a message for a free demo of Document Scanning. Explore all the features we have for your company.

Contact Us

We will help you find the best solution with legal compliance in Mexico and LATAM for your company.